Administrative Assistant (Operations) Position Summary Provides administrative support to the operations department designated by the General Manager of Operations for support.Essential Functions Schedules and organizes complex activities such as meetings, travel, conferences and department activities Performs desktop publishing.Creates and develops visual presentations as needed Establishes, develops, maintains and updates filing system and retrieves information when needed.Organizes and prioritizes large volumes of information and calls.Drafts written responses or replies by phone or e-mail when necessary and responds to regularly occurring requests for information.

Takes messages or fields/answers all routine and non-routine questions.Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs.Handles confidential and non-routine information and explains policies when necessary.

Works independently and within a team on special nonrecurring and ongoing projects.Responsible for compiling information into reports.

Organizes special projects, at the request of the General Manager, which may include:

planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.Proofreads copy for spelling, grammar and layout, making appropriate changes.Responsible for accuracy and clarity of final copy.

Competencies Technical Capacity.Personal Effectiveness/Credibility.Thoroughness.Collaboration Skills.

Communication Proficiency.Flexibility.Bates Trucking Services is an equal opportunity employer.

We make all employment decisions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law.All qualified candidates please apply online below.


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